Knowledge Base

Documents are the core elements of My Workspace. The document list is the fast-action area of My Folders. Use it to search for a file, preview it, download it, or open its full detail page. This lets you stay in context while moving from a folder-level view into a specific research object.

Each document can include:

• metadata
• version history
• sharing settings
• discussions (depending on context)

To create a document:

• open a folder
• use the creation action
• upload or create content

Documents can represent:

• research drafts
• datasets
• working files
• materials for publication

Each document has a structured detail page.

Typical elements include:

• file preview or access
• metadata information
• version history
• actions (share, edit, delete)

HORTUS supports document versioning.

• track changes over time
• keep previous versions
• avoid data loss
• support collaborative editing

• update documents instead of duplicating
• keep meaningful version notes
• avoid unnecessary versions

My Workspace is often the starting point for publication.

Typical workflow:

• create or upload document
• organise in folders
• enrich with metadata
• prepare for submission
• publish through Marketplace or Projects

This connects Workspace to the publication lifecycle.

• store drafts
• organise research materials
• prepare content before publication

• share folders with team members
• co-manage documents
• coordinate research outputs

• collect files and metadata
• prepare structured outputs
• submit to Marketplace

• organise folders logically
• use clear naming conventions
• manage permissions carefully
• keep documents updated
• integrate workspace with publication workflows

My Workspace is:

• a structured research environment
• a collaboration tool
• a preparation area for publication

It supports:

• organisation
• sharing
• versioning
• integration with HORTUS workflows