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Export (PDF, XML/TEI, Excel) and Print

Exporting a Critical Edition Document

Generate standardized versions of critical edition documents for publication, digital archiving, or academic collaboration.

Accessing the Export Feature

1. Open your .critx file in Criterion
2. Navigate to **File > Export To...**
3. Export configuration wizard opens for format selection and content customization

Choosing the Output Format

Format	Description	Best For
PDF	Print-ready version mirroring visual layout, including pagination, margins, styles, comments	Print, editorial review, submission
XML/TEI (P5)	Full document structure and content compliant with TEI P5 schema, omitting layout/visual styling	Digital preservation, semantic analysis, computational research

Each format generates file named according to document title (e.g., MyEdition.pdf or MyEdition.xml).

Customizing Exported Content (PDF only)

<note tip>Content selection not available for XML/TEI export, as this format requires full document inclusion per TEI standard.</note>

For PDF exports, selectively include/exclude sections:

Table of Contents
Introduction
Critical Text
Bibliography
User Comments (individually or by author)

Configuration:

Use checkboxes to select desired sections
If no content selected, Criterion displays warning and blocks export until at least one section chosen

Filtering User Comments

In collaborative documents with multiple reviewers:

Use Advanced Filter to choose which users' comments to include
Options:
- Export all comments
- Export only comments by selected users
- Export individual comments manually

Filtering ensures reviewers/editors can generate focused outputs with only relevant annotations.

Export Process and Feedback

1. Click **Export** to begin
2. Progress bar indicates export status
3. Upon completion, Criterion displays:
  * Success message
  * Path to exported file (e.g., Downloads folder)

Clicking Cancel exits wizard without generating output.

Output Format Details

PDF Export:

Accurate page formatting
Recalculated elements (page count, footnotes, line numbers)
Section-based content inclusion per your selection

XML/TEI Export:

Structured according to TEI P5 with:
- <teiHeader>: metadata (title, author, license, publisher, edition, source bibliography)
- <text>: editorial content, structured by section type
- <back>: apparatus material (<listWit> for witnesses, <listApp> for critical apparatus)
All required TEI tags validated
Missing metadata replaced with “DataNotAvailable”
Output compatible with TEI validators (e.g., TEI by Example)

Example XML Structure (TEI P5)

<TEI>
  <teiHeader>
    <fileDesc>
      <titleStmt>
        <title>My Critical Edition</title>
        <author>John Doe</author>
      </titleStmt>
      <editionStmt>
        <edition n="1.2">Peer-reviewed version</edition>
      </editionStmt>
      <publicationStmt>
        <publisher>DataNotAvailable</publisher>
        <availability status="unknown">
          <p>(unknown) the status of the text is unknown.</p>
          <licence target="CC-BY">
            <p>Creative Commons Attribution</p>
          </licence>
        </availability>
      </publicationStmt>
      <sourceDesc>
        <listBibl>
          <bibl>
            <author>Editor</author>
            <title>Source Title</title>
            <date>2025</date>
          </bibl>
        </listBibl>
      </sourceDesc>
    </fileDesc>
  </teiHeader>
  <text>
    <body>
      <div type="Introduction" n="1">
        <head>Introduction</head>
        <p>This edition presents...</p>
      </div>
    </body>
  </text>
  <back>
    <listWit>
      <witness xml:id="V">
        <abbr>V</abbr> Vaticanus latinus 1873, IXe.
      </witness>
    </listWit>
    <listApp>
      <app xml:id="app_001">
        <lem>stationes</lem>
        <rdg wit="#V">-tones</rdg>
        <note>stationes, edd.: -tones V</note>
      </app>
    </listApp>
  </back>
</TEI>

Troubleshooting

Problem	Solution
No sections selected	Ensure at least one checkbox marked before clicking Export
Missing metadata	Check File > Metadata panel to complete required fields
Validation errors (XML)	Validate output with TEI by Example Validator

<note tip>Exporting does not modify your .critx document. Each export operation is self-contained and local; no data transmitted externally.</note>

Print Functionality

Generate hard copy or PDF version of critical edition document with selective content inclusion.

Accessing the Print Menu

File > Print…
Keyboard shortcut: Ctrl+P (Windows/Linux) / ⌘+P (macOS)
Always available as last item in File menu

Print Options Dialog

Section Selection:

Checkboxes to select which document sections to include
Available sections reflect actual content in open document:
- Table of Contents (ToC)
- Introduction
- Critical Text (always included; cannot be disabled)
- Bibliography

Comment Selection:

List of users who contributed comments to document
Checkbox per user to include/exclude their comments in printout
If enabled, selected user comments printed at end of document, after Bibliography

Confirming or Cancelling Print Operation

Button	Action
Cancel	Cancels print setup, returns to document editor
Print	Generates print preview in PDF format; printing handled by native OS capabilities (Adobe Reader or equivalent)

Print Output Structure

If comments selected, automatically appended at end of printed document, preserving original layout of:

Chosen sections (in order)
User comments (grouped by author)

Print Preview Functionality

View how document will appear when printed, with full rendering of layout, formatting, headers, footers, notes, and pagination.

Enabling Print Preview

Toggle from two locations:

MenuBar: View > Print Preview (checkmark when active)
Toolbar Icon: Click Print Preview button

Print Preview opens immediately in side pane without reloading document. Close via X icon in preview pane.

Print Preview Accuracy

<note warning>Since PDF generation performed in LaTeX, and LaTeX does not support highlighted text, print preview and printing in Criterion will not support highlighted text. Text highlighting visible only in editor.</note>

Print Preview renders true-to-print visualization:

Layout with correct page breaks and margins
Page numbers and headers/footers
Line numbers aligned with main text
Marginal notes, footnotes, section notes
Column structures and page orientation
Bibliography and optional comments

Refresh Button: Print Preview updates asynchronously. Press Refresh icon if changes not immediately reflected.

Fullscreen/Expanded Preview

Click Expand icon in Print Preview pane to open dedicated full-screen tab:

Identical to standard preview
Supports zooming (in/out)
Allows page navigation
Provides Close tab (X) functionality
Includes resize and drag support

Active expanded tabs visually highlighted to indicate preview mode.

Structural Elements Displayed

Print Preview includes complete rendering of all paratextual components:

Page Layout:

Page size (e.g., A4 converted to pixels)
Orientation: portrait or landscape
Header/Footer: 3 sections (left, center, right) supporting Page Number, Date/Time, Author, Title

Document Sections:

Table of Contents: auto-formatted with page numbers<note tip>Page numbers marked TBD in editor; actual numbering generated during print preview.</note>
Introduction: optional, 1 or 2 columns
Critical Text: mandatory, 1-4 columns, with line numbering
Critical Notes: displayed below text with separators
Section Notes: appear at start of referenced page section
Page Notes: shown at bottom of page
Margin Notes: Inner/Outer determined by page parity; text-only, not indented
Bibliography: optional, 1 or 2 columns
Comments: optional, displayed at end if enabled during print

Line Numbers

<note tip>Line numbers visible only in Print Preview, not in text view, printed output, or export.</note>

Positioned in outer margin
Only paragraph lines counted (excluding titles and headings)
Multiple apparatus entries share same line number
Configurable via References > References Format > Line Numbering

Page Numbers and Navigation

Page numbers calculated dynamically:

Reflect changes in layout and content length
Shown in headers or footers
Auto-adjusted upon layout modifications

Navigate using scrollbars or navigation arrows.

Resizing and Rearranging Preview

Drag preview pane to reorganize workspace
Resize by hovering on left edge and dragging sidebar
Expanded preview tab allows full-screen inspection

Table of Contents