Table of Contents
Resource approval workflow
Resource creation and management
After logging in, a Researcher can click on the + Add resource button (located in the top-right area of the interface) to create a new resource of one of the following types:
- Foundation Legend
- Ex-Voto
Once the resource form has been completed, the resource can be:
- saved as a draft (*Save draft*) → the resource remains visible only in the user’s personal Dashboard;
- submitted for approval (*Submit*) → the resource enters the review phase and is forwarded to the WPLead.
Dashboard and Contributions
From the user menu (profile icon located in the top-right corner), users can access the Dashboard, which includes the *Contributions* section.
Researcher role
Researchers can view and manage only their own resources, which may have the following statuses:
- Draft → editable, deletable, or submittable for approval;
- Submitted → pending review by the WPLead;
- Rejected → returned to Draft status, accompanied by a rejection message explaining the motivation;
- Approved → published resources, no longer editable by the Researcher.
Available actions for Researchers
| Action | Resource status | Description |
|---|---|---|
| Edit | Draft / Rejected | Allows updating resource fields before resubmission. |
| Submit | Draft | Sends the resource to the WPLead for approval. |
| Delete | Draft / Rejected | Permanently removes the resource. |
| View | All statuses | Displays the full content of the resource. |
WPLead role
WPLeads can view all resources submitted by Researchers and perform the following actions:
| Action | Description |
|---|---|
| Approve | Accepts the resource, which becomes published. |
| Reject | Returns the resource to the Researcher with a textual motivation. |
| Delete | Permanently removes the resource. |
| View | Opens the resource for content verification. |
Operational workflow
The standard lifecycle of a resource follows the workflow described below:
Draft → Submitted → In Review → [Approved | Rejected → Draft]
Standard approval flow (Researcher → WPLead)
- The Researcher creates a resource and saves it as a Draft.
- Once the compilation is completed, the Researcher selects *Submit* to send the resource for review.
- The resource enters the *In Review* state and becomes visible to the WPLead.
- The WPLead evaluates the resource and may:
- Approve → the resource is published and becomes publicly visible in the database;
- Reject → the resource is returned to the Researcher with a motivation and reverts to Draft status;
- Delete → the resource is removed from the system.
In the case of rejection, the Researcher can modify the resource and resubmit it for a new evaluation.
Direct workflow (WPLead)
WPLeads are also allowed to directly create new resources.
In this case:
- the resource bypasses the review process;
- it is automatically assigned the Approved status;
- it is immediately published on the SANCTUARIA platform.
This functionality is reserved for WPLeads and is intended for the insertion of pre-validated content or materials originating from official project sources.