===== Create an event announcement=====

See the section “What is an Event in HORTUS?” to better understand the importance of the research EVENT in the context of HORTUS

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==== How to create an event for your purposes? ====

Event creation publishes a community-facing event object with title, type, abstract, conductors, schedule, timezone, tags, and optional project/institutional links. The schedule dialog is particularly important because it turns a generic announcement into a structured event record users can actually evaluate.
Here is the event-creation workflow in the same format. Required fields are marked with * in the UI.

^ Event Creation action ^ What id does ^ What it matters ^
| **Upload event image** | Upload a visual cover for the event in the image area. The UI explicitly accepts JPG, PNG, GIF files up to 10 MB. In edit mode, the image can also be removed/replaced with the X icon shown on the preview. |A strong image makes the event easier to recognize in lists and gives the announcement a more professional, attractive presentation.|
| **Enter event title** | Fill in the Event title* field with the full public title of the event. This is the main identifier shown on the event page and in the Events list. |The title is the first thing researchers scan to decide whether the event is relevant to their topic.|
| **Select event type** | Choose a value in Event Type*, such as Webinar. This classifies the event and labels it consistently in the platform.|The event type helps users immediately understand the format of the activity and sets expectations before they open the detail page.|
| **Add event link** | Insert a URL in Event link when the event has an external landing page, registration page, meeting room, or reference page. |It gives participants a direct path to the operational or public page of the event without forcing them to search elsewhere.|
| **Write event details** | Use the Event Details* rich-text editor to describe the event. The screenshots show formatting controls for styles, bold/italic/underline, lists, alignment, links, media, and code-style actions. This is where the organiser can write the overview, rationale, and expected outcomes. |This is the core explanatory area. It helps researchers decide whether the event is worth attending and understand its academic value.|
| **Add event conductors** | Use Event Conductors* to assign one or more responsible people to the event. The UI shows selected people as removable chips, and more than one conductor can be added. |Listing conductors makes ownership clear and shows who is academically or operationally responsible for the event.|
| **Set the timezone** | Choose the correct value in Timezone*. The screenshots show Europe/Rome as the selected example. |Timezone control is essential for events involving multiple institutions or international participants, because it prevents misunderstandings about start times.|
| **Add tags** | Insert topic keywords in the Tags field. The UI shows tags as chips, for example Dante, Devotional practice, Divine Comedy, and Spirituality. |Tags improve searchability, filtering, and thematic discovery across the platform.|
| **Link Project pages** | Use the Project pages selector to associate the event with a relevant project page or institutional page. |This keeps the event connected to its broader research context and helps users navigate between related content.|

**Define a schedule**
^ Event Creation action ^ What id does ^ What it matters ^
| **Start the schedule structure** |In the Schedules* panel, click Add Schedule. The page clearly states that the event needs at least one schedule to specify when it will take place. |Without a schedule, the event has no operational time structure, so users cannot know when it happens.|
| **Name the schedule** |In the Add Schedule modal, fill in Title schedule* with the title of the session or block, such as a morning session or workshop segment. |A clear schedule title turns a generic date slot into a meaningful program element that participants can understand immediately.|
| **Describe the schedule** |Use the Description editor inside the schedule modal to explain the content, aim, or format of that specific session |It helps participants understand what will happen in that time slot, especially in events with multiple sessions.|
| **Set schedule date and location** |In the same modal, fill Date* with the date and time, and Location with the place or platform. After saving, the schedule appears in the right panel grouped by date and shown on a timeline with the visible start time, duration range, and place (for example, Bologna).|This is the minimum logistical information participants need to plan attendance.|
| **Save the schedule** |Click Add in the Add Schedule modal. The new schedule block is then displayed in the event editor as a dated card on the schedule timeline.|Saving the schedule turns draft logistics into a visible agenda structure that can be refined further.|
| **Add more schedules** |Repeat Add Schedule to create additional sessions on the same day or on different days. The screenshots show multiple schedule cards under the same event.|This supports multi-session and multi-day events without forcing everything into one generic block.|

**Define program(s) with a schedule**
^ Event Creation action ^ What id does ^ What it matters ^
| **Add a program inside a schedule** |Inside a saved schedule card, click Add Program. This opens a second modal used to create smaller agenda items nested inside that schedule.|This allows the organiser to move from a simple session plan to a detailed agenda with lectures, exercises, or sub-activities|
| **Name and describe the program item** |In the Add Program modal, fill Title program* and the Description field. The description area uses the same rich-text pattern as the other editors.|A program title and short explanation make each sub-activity understandable and easier to scan during the event.|
| **Set program time and participant cap** |Fill Time* with the specific time range for the sub-session. Optionally use Participants to define a maximum number of participants.|This adds operational precision, especially when activities have different durations or limited capacity.|
| **Add program location details** |Use Street, Housenumber, and Place/Room to define the exact venue details. Add Program Link when the program item has its own online entry point.|Fine-grained venue data is useful when a single event includes multiple rooms, spaces, or digital access points|
| **Assign program conductors** |Fill Program Conductors* with the person or people responsible for that specific sub-session.|This clarifies who leads each activity and helps participants identify the right contact or speaker.|
| **Save the program item** |Click Add in the program modal. The item then appears nested inside the schedule card, with its own title, time, short description, link indicator, and delete icon.|Saving the program item creates a readable agenda hierarchy: event → schedule → program item.|
| **Review the generated agenda** |After schedules and program items are added, review the right-hand timeline. The screenshots show the structure clearly: date heading, start times, schedule cards, and nested program blocks.|This lets the organiser check that the event reads well from a participant perspective before publication or final save.|

{{:hortus:publish:eventcreator.jpg?600|}}



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