Knowledge Base

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====== Text Editing and Formatting ======

===== Text Formatting and the Format Menu =====

The **Format Menu** provides essential tools to apply typographic styles to text in the Main Text area. This formatting is reflected in the editor view, print preview, printed output, and PDF exports.

{{ :criterion:format_menu_options.png?nolink&600 |}}

==== Applying Formatting ====

| **Command** | **Shortcut** | **Description** | **Exported Output** |
|Bold | Ctrl/⌘+B | Applies bold style | ✅ Yes |
| Italic | Ctrl/⌘+I | Applies italic style | ✅ Yes |
| Underline | Ctrl/⌘+U | Underlines selected text | ✅ Yes |

**To apply formatting**:
  1. Select the desired text in the main body
  2. Use one of: Format > [Style], keyboard shortcut, or toolbar button

**To remove formatting**: Reselect the text and reapply the same formatting command (toggle behavior)

^ {{:note.png?20}} | **Note**: Multiple styles can be combined (e.g., bold + italic). Formatting applies only to the Main Text, not apparatus notes or metadata. |

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===== Advanced Text Formatting: Lists and Layout =====

==== Creating and Managing Lists ====

Users can apply several types of lists to document text

^ {{:note.png?20}} | **Note Important**: Bulleted and numbered lists cannot be applied inside document notes. |

**Numbered Lists**:
  * Arabic numerals (1, 2, 3, …)
  * Roman numerals (I, II, III, … or i, ii, iii, …)
  * Alphabetical sequences (A, B, C, … or a, b, c, …)

**Bulleted Lists**:
  * Standard bullet (•), Hollow bullet (◦), Solid square (▪)
  * Styles cycle automatically with each level of indentation

**How to apply a list**:
  1. Select text or place cursor where list should begin
  2. Use the List button in toolbar or Format > List
  3. Choose desired list type from dropdown

{{ :criterion:format_list.png?nolink&600 |}}

==== Automatic Behavior ====
  * Pressing **Enter** creates a new list item with auto-incremented numbering
  * Pressing **Tab** increases indentation and creates a nested sub-list
  * Multiple levels of nesting are supported

==== Modifying or Removing Lists ====
  * Convert list types via Format > List menu
  * Remove list formatting by clicking the active list button again or pressing **Shift+Tab**

==== Resume or Continue Numbering ====

For numbered and alphabetical lists, you can:
  * **Resume Numbering**: Start a new list from the last number/letter used previously
  * **Continue Previous Numbering**: Automatically continue numbering after intervening content

{{ :criterion:resume_numbering.png?nolink&300 |}}

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===== Indentation Control =====

Use indentation to create hierarchy in lists or structure plain paragraphs:

^ **Action** ^ **Toolbar** ^ **Menu** ^ **Shortcut (Win/Linux)** ^ **Shortcut (macOS)** ^
| Increase Indent | Button | Format > Text > Increase Indent Level | Ctrl+_ | ⌘+_ |
| Decrease Indent | Button | Format > Text > Decrease Indent Level | Ctrl+- | ⌘+- |


^ {{:note.png?20}} | **Note Important**: Indentation affects only the text portion of a paragraph or list item—the list marker (number, letter, or bullet) remains aligned with the list's base level. |

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===== Text Alignment =====

Each paragraph or list item can be aligned independently:
  * Left (default), Center, Right, Justified

**To change alignment**:
  1. Select text or place cursor in the line
  2. Use alignment buttons in toolbar or Format > Text menu

{{ :criterion:format_text_alignment.png?nolink&600 |}}

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===== Managing Unprintable Characters =====

Unprintable (or "non-printing") characters are formatting symbols used to structure your text:

| **Character** | **Symbol** | **Description** |
| Space | · (middle dot) | Marks each space between words |
| Tab | → (right arrow) | Shows tab indentation |
| Paragraph Break | ¶ (pilcrow) | Indicates end of paragraph and Enter key press |

{{ :criterion:managing_unprintable_characters.png?nolink&600 |}}

**How to show/hide unprintable characters**:
  * **Keyboard**: Press **F7**
  * **Menu**: Format > Font > Nonprinting Characters
  * **Toolbar**: Click the ¶ icon

^ {{:note.png?20}} | **Note Important**: When enabled, unprintable characters appear inline with subtle light gray styling that doesn't interfere with readability. |

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===== Copy, Cut, and Paste Operations =====

| **Operation** | **Description** |
| Cut | Removes selected text and places it in clipboard |
| Copy | Copies selected text and formatting to clipboard |
| Copy Style | Copies only the text style (not content) |
| Paste | Inserts copied/cut content at cursor position |
| Paste Style | Applies previously copied style to selected text |
| Paste Without Formatting | Pastes text content using destination formatting |

**Keyboard Shortcuts**:

| **Operation** | **Windows/Linux** | **macOS** |
| Cut | Ctrl+X | ⌘X |
| Copy | Ctrl+C | ⌘C |
| Paste | Ctrl+V | ⌘V |
| Copy Style | Ctrl+Alt+C | ⌥⌘C |
| Paste Style | Ctrl+Alt+V | ⌥⌘V |
| Paste Without Formatting | Ctrl+⇧+V | ⇧⌘V |

^ {{:note.png?20}} | **Bookmarks and Comments**: Copy does not transfer associated objects (bookmarks, comments, links). Cut+Paste retains or reassigns them appropriately. |

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===== Undo and Redo Operations =====

**What Can You Undo/Redo**:

**Standard Editing Actions**:
  * Typing, deleting, or editing text
  * Applying formatting (bold, italic, underline, font size, color, alignment)
  * Cutting or pasting content

**Custom Workflow Actions**:
  * Adding, editing, or removing comments and annotations
  * Managing bookmarks for quick navigation
  * Inserting or editing bibliographic references
  * Working with footnotes, marginal notes, and apparatus entries

**How to Use**:
  * **Toolbar**: Click ↶ Undo or ↷ Redo icon
  * **Menu**: Edit > Undo or Edit > Redo
  * **Keyboard**: Ctrl+Z (undo), Ctrl+⇧+Z (redo) / ⌘Z, ⇧⌘Z

{{ :criterion:edit_undo_redo.png?nolink&600 |}}


^ {{:warning.png?20}} | **Warning**: **Apparatus Entries Limitation**: Apparatus entries can only be created from the main text. Once deleted, they cannot be restored via Undo because the system cannot determine which text they should link to. |