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--- transnational_access:transnational_access:decision_phase [2026/02/13 09:59] – fincons
+++ transnational_access:transnational_access:decision_phase [2026/02/13 10:06] (current) – fincons
@@ Line 1: / Line 1: @@
-==== Management of Research Visits ====
+====== Final Evaluation and Decision ======
-=== Overview of Research Visits ===
+===== Overview of the Decision Phase =====
-The research visit represents the operational phase of the Transnational Access programme and takes place after the acceptance of a Research Proposal.
+The Final Evaluation and Decision phase represents the concluding stage of the Research Proposal selection process.
-Through the WP11 TNA platform, visits are planned, monitored, and completed according to a structured lifecycle that ensures traceability and control of all activities performed.
+At this stage, based on the outcomes of the Peer Review, it is determined whether a proposal may be accepted or rejected within the framework of the Transnational Access programme.
-The management of visits primarily involves the Host Coordinator and the Fellow, each acting within their respective responsibilities.
+The final decision follows a structured process involving the TNA Manager and, where applicable, the Host Coordinator, in accordance with the roles and responsibilities defined by the system.
-=== Creation of the Visit ===
+----
-A visit is automatically generated following the acceptance of a Research Proposal.
+===== Analysis of Peer Review Outcomes =====
-At the time of creation:
+Once all evaluations have been completed and the Research Proposal is in the Peer Reviews Completed status, the TNA Manager can access the Peer Review results.
-  * the visit is automatically set to the status ''Draft'';
+At this stage, the TNA Manager:
-  * the main information from the accepted proposal is linked to the visit;
-  * the visit becomes visible to the involved actors.
-The ''Draft'' status allows completion and verification of the necessary details before final planning.
+  * reviews the assessments and comments provided by the Peer Reviewers;
+  * verifies the scientific and organisational coherence of the proposal;
+  * evaluates any critical issues or requests for clarification that emerged during the review phase.
-=== Planning of the Visit ===
+Based on this analysis, the proposal becomes ready for final decision.
-The planning of the visit is the responsibility of the Host Coordinator.
+----
-During this phase, the Host Coordinator may:
+===== Acceptance of the Research Proposal =====
-  * define the visit period;
+If the outcome of the evaluation is positive, the TNA Manager and/or the Host Coordinator may proceed with the acceptance of the Research Proposal.
-  * confirm the availability of the hosting facilities;
-  * update the operational information required for the visit.
-Once planning is completed, the visit changes to the status ''Planned''.
+By selecting the Accept action:
-=== Execution of the Visit ===
+  * the proposal transitions to the Accepted status;
+  * the Fellow is notified of the positive outcome;
+  * the Transnational Access process proceeds to the operational phase of visit planning.
-During the execution phase:
+Acceptance confirms that the proposal satisfies the scientific and organisational requirements established by the Call for Application.
-  * the Fellow carries out the planned research activities;
+----
-  * the Host Coordinator provides institutional support at the hosting organisation;
-  * visit information remains accessible but is no longer editable.
-The platform allows monitoring of the visit status in accordance with the defined workflow.
+===== Rejection of the Research Proposal =====
-=== Completion of the Visit ===
+If the proposal does not meet the evaluation criteria, the TNA Manager and/or the Host Coordinator may proceed with rejection.
-At the end of the research activities, the Host Coordinator updates the visit status by selecting the action ''Finish''.
+By selecting the Reject action:
-With this action:
+  * the proposal transitions to the Rejected status;
+  * the Fellow is informed of the negative outcome;
+  * a justification for the decision may be provided, where applicable.
-  * the visit changes to the status ''Finished'';
+Rejection concludes the evaluation process for the Research Proposal and prevents progression to the visit phase.
-  * the operational phase of the visit is considered concluded;
-  * it becomes possible to proceed with reporting and documentation activities.
-A completed visit is no longer editable.
+----
-=== Cancellation of the Visit ===
+===== Return to Peer Review =====
-If the Fellow is unable to carry out the visit or if conditions prevent its execution, the Host Coordinator may cancel the visit.
+In certain cases, before making a final decision, the TNA Manager or the Host Coordinator may consider it necessary to request further assessment.
-In case of cancellation:
+In such situations:
-  * the visit changes to the status ''Cancelled'';
+  * the proposal may be returned to the Under Peer Review status;
-  * the visit does not proceed to completion;
+  * the Peer Reviewers are notified again;
-  * the cancellation is recorded by the system for traceability purposes.
+  * evaluations may be supplemented or modified.
-=== Operational Restrictions and Permissions ===
+This mechanism ensures flexibility and accuracy within the decision-making process.
+----
+===== Cancellation of the Application After Evaluation =====
+Even at an advanced stage of the process, the Fellow retains the possibility of withdrawing their application.
+In case of cancellation:
-The actions available for a visit depend on its current status:
+  * the Research Proposal transitions to the Cancelled status;
+  * the process is interrupted;
+  * all involved actors are informed through notification.
-  * in the ''Draft'' status, the visit can be modified;
+The cancellation is recorded by the system for historical traceability and audit purposes.
-  * in the ''Planned'' status, the information is accessible but not editable;
-  * in the ''Finished'' and ''Cancelled'' statuses, the visit is read-only.
-This mechanism ensures compliance with the defined lifecycle and prevents unauthorised modifications.
+----