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--- transnational_access:transnational_access:decision_phase [2026/02/13 09:54] – created fincons
+++ transnational_access:transnational_access:decision_phase [2026/02/13 10:06] (current) – fincons
@@ Line 1: / Line 1: @@
-==== Final Evaluation and Decision ====
+====== Final Evaluation and Decision ======
-=== Overview of the Decision Phase ===
+===== Overview of the Decision Phase =====
-The final evaluation and decision phase represents the concluding stage of the Research Proposal selection process within the Transnational Access programme.
+The Final Evaluation and Decision phase represents the concluding stage of the Research Proposal selection process.
-At this stage, based on the outcomes of the Peer Review process, a proposal is formally accepted or rejected. The final decision is taken through a structured workflow involving the TNA Manager and, where applicable, the Host Coordinator, in accordance with the roles and responsibilities defined by the system.
+At this stage, based on the outcomes of the Peer Review, it is determined whether a proposal may be accepted or rejected within the framework of the Transnational Access programme.
-This phase ensures that all proposals are assessed consistently, transparently, and in alignment with the objectives of the Call for Application.
+The final decision follows a structured process involving the TNA Manager and, where applicable, the Host Coordinator, in accordance with the roles and responsibilities defined by the system.
-=== Analysis of Peer Review Outcomes ===
+----
-Once all reviews have been completed and the Research Proposal reaches the internal status ''Peer Reviews Completed'', the TNA Manager can access the evaluation results.
+===== Analysis of Peer Review Outcomes =====
-During this stage, the TNA Manager:
+Once all evaluations have been completed and the Research Proposal is in the Peer Reviews Completed status, the TNA Manager can access the Peer Review results.
-  * reviews the scores, comments, and scientific assessments provided by the Peer Reviewers;
+At this stage, the TNA Manager:
-  * verifies the overall scientific coherence and feasibility of the proposal;
-  * evaluates any critical issues or clarification requests raised during the review process.
-Based on this analysis, the proposal becomes eligible for final decision.
+  * reviews the assessments and comments provided by the Peer Reviewers;
+  * verifies the scientific and organisational coherence of the proposal;
+  * evaluates any critical issues or requests for clarification that emerged during the review phase.
-=== Acceptance of the Research Proposal ===
+Based on this analysis, the proposal becomes ready for final decision.
-If the evaluation outcome is positive, the TNA Manager and/or the Host Coordinator may proceed with the acceptance of the Research Proposal.
+----
-By selecting the action ''Accept'':
+===== Acceptance of the Research Proposal =====
-  * the proposal status changes to ''Accepted'';
+If the outcome of the evaluation is positive, the TNA Manager and/or the Host Coordinator may proceed with the acceptance of the Research Proposal.
+By selecting the Accept action:
+  * the proposal transitions to the Accepted status;
   * the Fellow is notified of the positive outcome;
-  * the Transnational Access process moves forward to the operational phase, including the planning of the research visit.
+  * the Transnational Access process proceeds to the operational phase of visit planning.
-Acceptance confirms that the proposal meets the scientific and organisational requirements defined in the Call for Application.
+Acceptance confirms that the proposal satisfies the scientific and organisational requirements established by the Call for Application.
-=== Rejection of the Research Proposal ===
+----
+===== Rejection of the Research Proposal =====
 If the proposal does not meet the evaluation criteria, the TNA Manager and/or the Host Coordinator may proceed with rejection.
-By selecting the action ''Reject'':
+By selecting the Reject action:
+  * the proposal transitions to the Rejected status;
+  * the Fellow is informed of the negative outcome;
+  * a justification for the decision may be provided, where applicable.
+Rejection concludes the evaluation process for the Research Proposal and prevents progression to the visit phase.
+----
-  * the proposal status changes to ''Rejected'';
+===== Return to Peer Review =====
-  * the Fellow is notified of the negative outcome;
-  * a motivation supporting the decision may be provided, where applicable.
-Rejection concludes the evaluation process for the Research Proposal, which does not proceed to the visit phase.
+In certain cases, before making a final decision, the TNA Manager or the Host Coordinator may consider it necessary to request further assessment.
-=== Return to Peer Review ===
+In such situations:
-In specific situations, before issuing a final decision, the TNA Manager or the Host Coordinator may require additional clarification or further scientific assessment.
+  * the proposal may be returned to the Under Peer Review status;
+  * the Peer Reviewers are notified again;
+  * evaluations may be supplemented or modified.
-In such cases:
+This mechanism ensures flexibility and accuracy within the decision-making process.
-  * the proposal may return to the status ''Under Peer Review'';
+----
-  * the assigned Peer Reviewers are notified again;
-  * evaluations may be updated or supplemented.
-This mechanism ensures flexibility and accuracy in the decision-making process.
+===== Cancellation of the Application After Evaluation =====
-=== Withdrawal of the Application After Evaluation ===
+Even at an advanced stage of the process, the Fellow retains the possibility of withdrawing their application.
-Even at an advanced stage of the process, the Fellow retains the possibility to withdraw the application.
+In case of cancellation:
-In the event of withdrawal:
+  * the Research Proposal transitions to the Cancelled status;
+  * the process is interrupted;
+  * all involved actors are informed through notification.
-  * the Research Proposal changes to the status ''Cancelled'';
+The cancellation is recorded by the system for historical traceability and audit purposes.
-  * the process is formally interrupted;
-  * all involved actors receive a notification.
-The withdrawal is recorded by the system for traceability and audit purposes.
+----